Administrative Assistant I

Primary Purpose

Provides a variety of administrative, clerical and project support. Assists in the overall administration of assigned department, division, or function.

Essential Functions and Responsibilities

• Ensures Health & Safety is the number one goal by following policies, processes, and acting in a safe manner at all times.
• Primarily responsible for answering telephone and routing calls appropriately. Greeting company visitors and informing appropriate personnel of guest arrival/appointment and helping others.
• Creates, updates, and maintains office administration files both hard copy and electronic.
• Performs accounting/bookkeeping duties such as coding invoices and/or Expense Reports, creating and receiving on purchase orders, printing, and ordering office supplies.
• Will type correspondence, reports and other documents as directed.
• Responsible for creating, updating, and maintaining databases, spreadsheets, and presentations.
• May locate, extract, and consolidate information required in reports and correspondence.
• Responsible for coordinating meetings, calendars and travel for office activities and special projects.
• May coordinate and maintain regular maintenance of office equipment.
• May fax, scan, or photocopy documents.
• May sort incoming mail, faxes, and courier deliveries for distribution.

Heritage believes that each employee makes a significant contribution to our success. That contribution should not be limited by the assigned responsibilities. Therefore, this position description is designed to outline primary duties, qualifications, and job scope, but not limit the incumbent nor the company to just the work identified. It is our expectation that each employee will offer his/her services wherever and whenever necessary to ensure the success of our endeavors.

Education: High school diploma or equivalent required.

Experience: 1-2 years of related office experience in a support staff position required.

Knowledge and Abilities: General administrative office experience. Exceptional computer and typing skills (MS Office Word, Excel, PowerPoint, Access, Outlook, Internet/Intranet). Solid communication (oral and written) skills, strong telephone manner and interpersonal skills. Exceptional organization and filing skills. Proven ability to multi-task and work independently or in a team setting. Demonstrate competence in customer service, detail oriented, problem solving and completing duties in a timely, professional, confidential, and respectful manner. Regular and predictable attendance is an essential function of this job.

A post offer drug screen is required.

Current Openings for Administrative Assistant I Jobs at zzEnvita Solutions