Invoice Coordinator

Primary Purpose

Manage all incoming supplier invoices and make sure they are accurately and efficiently barcoded and scanned into the Interactive system for processing.

Essential Functions and Responsibilities

• Ensures Health & Safety is the number one goal by following policies, processes, and acting in a safe manner at all times.
• Opening, sorting, barcoding, scanning in all supplier invoices and distributing any remaining Interactive mail as well as managing the Interactive Invoices Outlook box for supplier invoices.
• Manage scan indexing queue for Interactive portal - includes moving invoices from VINVC/IC/Admin folders to Scan Indexing queue as well as managing any individual requests from AA's.
• Requesting/uploading missing backup documentation for rebates into system.
• Review past due statements from supplier and following up with payment information and/or requesting missing invoices.
• Handles incoming calls on main Interactive phone line and answers or transfers as necessary.
• Additional responsibilities as assigned.

Heritage believes that each employee makes a significant contribution to our success. That contribution should not be limited by the assigned responsibilities. Therefore, this position description is designed to outline primary duties, qualifications and job scope, but not limit the incumbent nor the company to just the work identified. It is our expectation that each employee will offer his/her services wherever and whenever necessary to ensure the success of our endeavors.

Education: High school diploma or its equivalent required.

Experience: 1+ years of experience in an Office setting with Excel and Outlook experience is required.

Knowledge and Abilities: Ability to work with minimal supervision. Must be highly organized and able to keep track of large volumes of mail each day (600+ pieces of mail). Strong time management skills. Strong understanding of Microsoft Outlook.

A post offer drug screen will be required.

EEO including disability/veteran

Current Openings for Invoice Coordinator Jobs at zzEnvita Solutions