Project Specialist

Primary Purpose

To assist Project Management Group in all areas related to identifying, managing and invoicing projects. No specific project assignments working as internal resource for Project Management Group.

Essential Functions and Responsibilities

• Ensures Health & Safety is the number one goal by following policies, processes, and acting in a safe manner at all times.
• Provide support for all project related activities
• Collaborate cross-departmentally to ensure data/billing accuracy
• Research new supplier and material outlets as needed
• Manage supplier approvals requiring additional follow up
• Reviews supplier and customer invoices for accuracy prior to finalization. Resolves any discrepancies with account administrators
• Coordinates new supplier approval documentation with Supply Chain Group
• Enter and maintain project information within Salesforce for opportunity tracking and reporting
• Create, maintain and organize project related documents including billing information
• Assist account administrator with the creation of billing items on an as needed basis
• Assist with the preparation of customer proposals and other PMG marketing materials
• Interact with suppliers in support of new and existing projects
• Assist Project Managers with waste orders from customers, scheduling requests to suppliers and the completion of any associated paperwork
• May assist with securing disposal outlets for customer waste that will be managed to third party sites, including approvals, pricing and logistics
• Prepare weekly/monthly reports for upper management as needed
• Collaborate with project managers to identify more efficient methods of project document preparation, collection and organization
• Maintain training records and assist with the creation of an ongoing tracking mechanism
• Responsible for project aging and collections
• Limited travel required

Heritage believes that each employee makes a significant contribution to our success. That contribution should not be limited by the assigned responsibilities. Therefore, this position description is designed to outline primary duties, qualifications and job scope, but not limit the incumbent nor the company to just the work identified. It is our expectation that each employee will offer his/her services wherever and whenever necessary to ensure the success of our endeavors.

Education: Four year degree preferred and two years of business experience preferred.

Experience: Experience in the waste industry preferred

Knowledge and Abilities: Strong attention to detail. Strong knowledge of Microsoft Office suite and Salesforce. Excellent interpersonal skills necessary to effectively communicate with internal and external customers. Strong decision making skills and ability to prioritize multiple tasks in a fast paced environment.

A post offer drug screen will be required.

EEO including disability/veteran

Current Openings for Project Specialist Jobs at zzEnvita Solutions